The most valuable tier 1 net 30 accounts will ensure that you have the relevant supplies to keep your business or office running. For the latter control and management of the office supplies is mandatory otherwise usage might quickly surpass the supply and end up being costly for the organization. There are, therefore, varied control measures that you can institute to ensure that everyone is well supplied with the relevant office supplies, while at the same time effectively managing them.
Remember that when it comes down to auditing every cent has to be accounted for, including the use of the stationeries, the reason why you need a strategy that helps with accountability. So, before we get to the office supply methods, it is important that you arrange the supplies in the best way possible, you will, therefore, place the stuff that are used frequently on the nearest shelf or cabinet, and refrain from ordering things that are not used. Ensure that every item that leaves the supplies room is accounted for in a record, to help with inventory during the next purchase.
Make orders in bulk – the advantages of ordering in bulk are many with the most common one being that you will attract a discount. Secondly, when you order your supplies in bulk, you free up time to deal with other important stuff, managing funds become easier and you can take some considerable amount of time before you place the next order, which gives you the chance to scout for better offers and suppliers.
Create a written accountability log- when dealing with office supplies, it is best that you have someone on station to record what goes out and to where, or better yet you could supply every department in the organization with the relevant stationery and make records on any additionals.
Without a proper record on how the supplies are used, one could find themselves in hot soup as they try to explain how things seem to disappear without accountability. Let us not forget there is theft and some people can use this opportunity to make money by stealing and selling some of the supplies or by over quoting so that they can benefit from the surplus.
Track the usage of the office supplies- inventory is used to determine what is needed and what isn’t needed, if you have personnel stationed at the supplies office they should be able to tell which items are used the most and as time goes by prepare their order sheet so that a gap isn’t created which might affect productivity.
Control access to the supplies- ever seen that label that reads “Staff only,” yes that is what you need, not everyone should be granted access to the office supplies room. Additionally, storage cabinets should be used to store the various stationeries to enhance the arrangement and hygiene of the supplies office, and to protect the stationeries in case of a fire, or water; for things like paper and files they can be protected from dust.
Dealing with non-stocked office supplies – the above are ordered on a need to use basis, the need for the item, therefore, needs to be verified by the relevant authorities after which it will be purchased. Remember, however, that the non-stocked items shouldn’t be as expensive and you should, therefore, focus on items that are necessary for the functioning of the office.
Examples of the non–stocked office supplies are such as the first aid kits, the wastebaskets, and the small bulletin boards, while the essential supplies range from staplers and the stapler pins, the paper shredders, pens, and the sticky notes among other things.
When it comes to ordering stationery for the office, it would be best if the supplies were enough to last a longer period of time like maybe six months. The above is beneficial in two ways, if the products are ordered from far, the transport or shipping cost will have been reduced in the instant that you are forced to place the second order before the six months have elapsed.
And, for the individuals who have just started their offices, you might have to wait for some time before making your next order as you track usage, some supplies diminish with seasons because of the amount of work, and you can, therefore, make you order with regard to the approaching season.