Microsoft Outlook is a popular email client application that provides a wide range of features to its users. It is not just an email client. It in fact works as a personal information manager that not only stores your crucial mailbox data, but also manages them in an accurate manner. It creates an Outlook data file aka PST or personal storage table for storing all the mailbox data of a particular email account which is configured with the Outlook email client. Outlook provides an option for configuring multiple email accounts at a time.
Being an Outlook user, you must have seen duplicate items in your Outlook PST files. There could be many reasons for having duplicate items, such as: email messages, contacts, calendars, tasks, notes, journals, etc. in Outlook. For example: you are receiving multiple copies of the same email message many times from any of your friend or a teammate. This is the most probable reason for having a large amount of duplicate items. There could be some other reasons as well, but they are not so obvious.
Having multiple copies of the same messages or other email items may cause confusion or disorder in your MS Outlook email client. If your PST file contains a wide range of mailbox data, your Outlook will consume more memory, disk space and CPU usage. And after a while, your Outlook will start to slow down in performance. Usually Outlook starts to slow down when the size of mailbox reaches 2 GB or exceeds this size limitation.
How to delete or remove duplicate items from Outlook PST files?
There are two ways by using which you can delete or remove duplicate items from Outlook PST files. You can either try a manual trick or you can employ a third-party utility. Though the manual trick may take some time, but it is very simple and easy-to-perform.
If you want to try the manual trick first, you need to follow the steps given below:
For MS Outlook 2007 or any earlier version
View: Calendar, Contacts, Inbox, Journal and Notes
Field: Active appointments, Phone list, Messages, Entry list and Notes list.
For MS Outlook 2010
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